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As spa and medi spa leaders, you often find yourself wearing many hats and performing many different jobs during the day. No matter how organized you are, there are only 24 hours in a day. The question is: How can you manage your time so you can maximize your productivity? In this article, you will discover 9 Ways to Maximize Productivity and Results!
1. Track Daily Activity
Evaluate your current daily activities. Identify where your time is being spent. For one week track your daily activities. Use Outlook, a day-timer, smartphone, ipad or other device to record your daily activities. Choose any method you are comfortable with and just do it. Don’t record unnecessary information. List the activity and the time you spent on it. For example, my entry related to writing this article would be “Writing InSPAration Moments” and logging the amount of time it took to do it. You do not need detailed descriptions about the process or activity. The reason you want to track your daily activity is to identify productive time versus time wasters.
2. Prioritize Your List
Keep a daily “to do” list. Differentiate between a “to do” task and a ‘project’. Keep long term projects off your daily to do list. (Prioritize your daily to do list and set a performance benchmark. If you have 20 “to do” tasks for a given day, how many of them do you truly need to accomplish? Prioritizing your daily tasks and time block appropriate time in your calendar. This will take the pressure off you and help you become more productive.
3. Plan Your Schedule
It’s a fact. People who plan their schedule the night before are more productive than those who don’t. Take the first 20 minutes at the end of each day to plan the following day. Don’t start your day without it. When working with clients, we often discover that they show up to work and let daily activities take their course rather than charting their activities and deciding what they want to accomplish. Use Outlook or another time management planner to organize your day.
4. Delegate and/or Outsource
No matter how small or large your business is, there’s no need for you to do all the heavy lifting. To increase productivity, you need to delegate and outsource. You need to know what your time is worth and don’t do the jobs that a minimum wage person can do for you. Set a value for your time. How much are you worth per hour? $50, $100, more?? Why are you doing jobs that can be handled more cost effectively by someone else? Find an assistant to handle tasks that don’t require your expertise or experience to complete. This practice will payoff big for you in the long run!
5. Have Systems, Be Organized
 Are you wasting a lot of time repeatedly going over procedures or policies with your team? Publish team manuals for policies, procedures, protocols, systems, most frequently asked questions, dos and don’ts by department… Once you have your spa and or medi spa manuals in writing, you will be able train from them and not reinvent the wheel every time you hire someone.
6. Don’t Waste Time Waiting
From meetings to dentist appointments, it’s impossible to avoid waiting for someone or something. But you don’t need to just sit there and twiddle your thumbs. Always take something to do with you, such as a report you need to read or plan your next marketing campaign. Technology makes it easy to work wherever you are. Always have a notebook, laptop, or your iPad to listen to CoachMe modules… Use your time wisely!
7. Learn to Say No
You can’t say yes to everyone and everything. Learn to say No. It’s not the end of the world. You are not superwomen or superman.
8. Minimize Interruptions
Close your door when you have to complete a task or a project. Control who and when others can schedule time with you. Do NOT practice an unconditional “open door” policy.
9. Watch out for Time Wasters:
- Got a minute? – This is a terrible time waster! Just say, “No, I don’t.”
- Telephone Interruptions
- Visitors & People Popping In
- Socializing
- Communication Lapses/Breakdowns
- Lack of Clearly Defined Policies and Procedures
- Lack of Competent or Trained Personnel
- Procrastination
- Failure to Delegate
- Failure to Set Priorities
- Uncontrolled Crisis Management
- Failure to Plan
- Poor Scheduling
- Lack of Self Discipline
- Overloading: Attempting to do too much at one time
These Time Management Tips will help you increase your productivity while helping you stay cool, collected and organized.
Need more help? Reserve a private CoachMe session with me.
I can help you!
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Authority Marketing is, the strategic process of systematically positioning you and/or your organization as the leader, the expert, the celebrity and the “Go-To” Spa and or Medi Spa in your community. 
